Destruction of Records 430-05-05-45-05

(Revised 01/01/04 ML2893)

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The county must ensure that the confidential contents of a file are destroyed. The preferred method for accomplishing this is either burning or shredding, done under the supervision of a representative of the county.  Burial is not an acceptable method of destruction of casefile materials.

 

The county must maintain a destruction record of casefiles containing federal tax information received through IEVS for seven years. The destruction record must state material disposed of, date and method of disposal, and names of employees who witnessed destruction, and their title. A copy of this record is to be sent to the State Office IEVS coordinator. The State Office IEVS coordinator must keep these for seven years.

 

Appointment letters and other materials, which serve only a transitory purpose, may be destroyed without prior filing, once their purpose has been achieved.